Cash Application and Collections Specialist

Location: Brewton, AL

Position Overview:

Optomi Professional Services (OPS) is a leading provider of staffing and consulting solutions, committed to delivering excellence and innovation. We are currently seeking a detail-oriented and proactive Cash Application and Collections Specialist to join OPS in supporting both of our business units, Provalus and Optomi. This role involves utilizing various client portals, Dynamics 365, Cartwheel, and Excel skills to guarantee an accurate recording of payments, resolution of payment discrepancies, and the maintenance of a positive cash flow.

The Cash Application and Collections Specialist will be responsible for overseeing aspects of the accounts receivable process, including applying client payments to open invoices, coordinating with the Billing Manager, and ensuring the accuracy of financial information and reporting. The ideal candidate will have strong Excel skills, experience with various A/R systems, and knowledge of basic accounting principles. The ability to adapt to both culture and process individualization will be essential for success. This role will also serve as a key contributor in the implementation and day-to-day utilization of a new cash application/invoicing software solution.

Key Responsibilities:

Remittance Processing: Use client portals to gather remittance information and create a log of all customer payments.
Coordination: Collaborate with the Billing Manager to ensure accurate and timely cash application as well as address collections issues with internal and external parties.
Cash Receipt Entry: Enter ACH cash receipts into Dynamics 365 and update payment records.
Customer Statements: Prepare and send customer account statements on a regular basis.
System Adoption: Play a role in the implementation of new A/R software, including process development and training; serve as the go-to resource for leveraging the system in daily operations.
Rebate & Fee Entry: Enter all rebates, discounts, and client fees into the accounting system.
Account Reconciliation: Reconcile customer accounts to ensure accuracy and resolve discrepancies.
Client Interaction: Work directly with clients to address payment inquiries and resolve issues.
Transaction Review: Regularly review unsettled transactions and resolve them in a timely manner.
Onboarding Requests: Complete customer onboarding requests for payment information.
Merchant Account Reconciliation: Conduct monthly Merchant Account Reconciliation to ensure accuracy in transaction processing
Collections Reporting: Communicate collections progress to Management via the AR Aging report on a bi-monthly basis.

Qualifications:

Excel Proficiency: Intermediate skills in Microsoft Excel, including data analysis, pivot tables, VLOOKUP’s, and formulas.
Systems Experience: Familiarity with Bullhorn, Dynamics 365, Fieldglass, Coupa, SAP Ariba, and Oracle preferred.
Experience: Minimum of 2-3 years of experience in cash application, collections, or a related financial role; familiarity with accounting principles.
Organizational Skills: Excellent organizational skills with the ability to handle multiple tasks efficiently.
Communication Skills: Proficient verbal and written communication skills for effective interaction with internal teams and clients.
Attention to Detail: High level of precision and meticulousness in all tasks.
Problem-Solving: Strong analytical skills with the ability to resolve issues effectively.
Confidentiality: Ability to maintain confidentiality and manage sensitive information appropriately.
Undergraduate Degree: Accounting, Finance, or related field

Recruiter: Taylor Masters | taylormasters@provalus.com

Applications will be accepted through July 30th

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